Peppard Revels Film Club

• Peppard Revels Film Club is a community film club (located in Rotherfield Peppard, South Oxfordshire) showing five films per year in Peppard War Memorial Hall and acting as a fund raiser for Peppard Revels main events.

• Peppard Revels Film Club collect personal information that you voluntarily provide when you access the Peppard Revels Film Club website, express an interest in obtaining information about Peppard Revels Film Club Services, when you participate in activities on the Services, or otherwise when you contact Peppard Revels Film Club. All personal information that you provide to Peppard Revels Film Club must be true, complete, and accurate, and you must notify Peppard Revels Film Club of any changes to such personal information.
• Every individual contacting Peppard Revels Film Club through the “Contact Us” page of our website will give Peppard Revels Film Club the following information: (a) Name, (b) Your Email, (c) Subject and (d) Your Message.
• The page containing the information listed above (name, email address, subject and message) will be sent electronically to Peppard Revels Film Club.
• Peppard Revels Film Club automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use Peppard Revels Film Club Services. This information is primarily needed to maintain the security and operation of Peppard Revels Film Club Services.
• Peppard Revels Film Club do not collect any data from public databases, marketing partners, social media platforms or other outside sources.

• Peppard Revels Film Club process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law.
• Peppard Revels Film Club may also process your information for other purposes with your consent.
• Peppard Revels Film Club process your personal information for a variety of reasons, depending on how you interact with our Services, including:

1. Processing your information to respond to your inquiries.
2. Solving any potential issues you might have with the requested service.
3. Sending administrative information to you. For example, details about Peppard Revels Film Club products and changes to Peppard Revels Film Club terms and policies.
4. Requesting feedback about your use of Peppard Revels Film Club Services.
5. Keeping Peppard Revels Film Club services safe and secure, including fraud monitoring and prevention.
6. Protecting an individual’s vital interest, such as to prevent harm.

• Peppard Revels Film Club only process your personal information when it is necessary and there is a valid legal reason (i.e. legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfil our contractual obligations, to protect your rights, or to fulfil our legitimate business interests.
• If you are located in the EU or UK, the following sections apply to you: The General Data Protection Regulation (GDPR) and UK GDPR require Peppard Revels Film Club to explain the valid legal bases we rely on in order to process your personal information.
• What are the lawful bases for processing? The lawful bases for processing are set out in Article 6 of the UK GDPR.
• At least one of these must apply whenever you process personal data:

(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose. Peppard Revels Film Club may process your information if you have given us permission (i.e. consent) to use your personal information for a specific purpose. You can withdraw your consent at any time. Contract: the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract. Peppard Revels Film Club may process your personal information when we believe it is necessary to fulfil our contractual obligations to you, including providing our Services or at your request prior to entering into a contract with you.

(b) Legitimate obligation: Peppard Revels Film Club may process your information when Peppard Revels Film Club believe it is reasonably necessary to achieve Peppard Revels Film Club's legitimate business interests and those interests do not outweigh your interests and fundamental rights and freedoms. For example, Peppard Revels Film Club may process your personal information for some of the purposes described in order to:

• Send users information about special offers and discounts on our products and services.
• Analyse how our services are used so we can improve them to engage and retain users.
• Support our marketing activities.
• Diagnose problems and/or prevent fraudulent activities.
• Understand how our users use our products and services so we can improve user experience.

(c) Legal Obligation: the processing is necessary for you to comply with the law (not including contractual obligations). Peppard Revels Film Club may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved.

(d) Vital Interests: the processing is necessary to protect someone’s life. Peppard Revels Film Club may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person.

(e) Public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.

(f) Legitimate interests: the processing is necessary for your legitimate interests or the legitimate interests of a third party, unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.

In legal terms, Peppard Revels Film Club are generally the “data controller” under European data protection laws of the personal information described in this privacy notice, since Peppard Revels Film Club determine the means and/or purposes of the data processing we perform. This privacy notice does not apply to the personal information we process as a “data processor” on behalf of our customers. In those situations, the customer that we provide services to and with whom we have entered into a data processing agreement is the “data controller” responsible for your personal information, and we merely process your information on their behalf in accordance with your instructions. If you want to know more about our customers’ privacy practices, you should read their privacy policies and direct any questions you have to them.

• Peppard Revels Film Club do not share any of your personal data.
• Peppard Revels Film Club may need to share your personal information with Regulators and law enforcement agencies when required to do so by law: Peppard Revels Film Club are required to co-operate with regulators (like the Information Commissioner's Office or HMRC) and law enforcement agencies (like the police or the Serious Fraud Office) in every country we operate in. Although it does not happen often, regulators and law enforcement agencies can require Peppard Revels Film Club to share information with them as part of an investigation; this may include your personal data. Peppard Revels Film Club would have to disclose your personal data where we believe that disclosure is reasonably necessary to comply with the regulator or crime enforcement agency's demand.

• Peppard Revels Film Club are not responsible for the safety of any information that you share with third parties that we may link to or who advertise on Peppard Revels Film Club Services, but are not affiliated with, our Services.
• The Peppard Revels Film Club Services may link to third-party websites, online services, or mobile applications and/or contain advertisements from third parties that are not affiliated with us and which may link to other websites, services, or applications.
• Peppard Revels Film Club do not make any guarantee regarding any such third parties, and we will not be liable for any loss or damage caused by the use of such third-party websites, services, or applications.
• The inclusion of a link towards a third-party website, service, or application does not imply an endorsement by us. Peppard Revels Film Club cannot guarantee the safety and privacy of data you provide to any third parties.
• Any data collected by third parties is not covered by this privacy notice. Peppard Revels Film Club are not responsible for the content or privacy and security practices and policies of any third parties, including other websites, services, or applications that may be linked to or from the Services.
• You should review the policies of such third parties and contact them directly to respond to your questions.

• Peppard Revels Film Club does not use cookies or other tracking technologies to collect and store your information. For example:

1. Performance cookies
2. Functionality cookies
3. Targeting or advertising cookies

• Please refer to the Peppard Revels Film Club Cookies Policy for more information.

• Peppard Revels Film Club does not use social media accounts.
• It is not possible, therefore, to register or log in to any Peppard Revels Film Club services using a social media account.

• From time to time Peppard Revels Film Club may use service providers outside the UK, in particular for the provision of IT services and as a result Peppard Revels Film Club may transfer your data to suppliers in countries in the European Economic Area, including Switzerland and Gibraltar and other non-UK data centres.
• The UK Government has confirmed that there are no changes to the way Peppard Revels Film Club send your data to the EEA from 1st January 2021.
• If Peppard Revels Film Club share your personal data with service providers outside the UK and the EEA, Peppard Revels Film Club will ensure reasonable safeguards are put in place to protect your personal data.
• Peppard Revels Film Club standard practice is to use 'standard data protection clauses' which have been provided by the European Commission and recognised by the ICO as appropriate for such transfers.

• Peppard Revels Film Club will keep your information for as long as necessary to fulfil the purposes outlined in this privacy notice unless otherwise required by law.
• The information collected (name and email address) will be retained for the duration of 12 (twelve) months.
• Peppard Revels Film Club will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).
• When Peppard Revels Film Club have no ongoing legitimate business need to process your personal information, Peppard Revels Film Club will either delete or anonymise such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then Peppard Revels Film Club will securely store your personal information and isolate it from any further processing until deletion is possible.

• Peppard Revels Film Club aim to protect your personal information through a system of organisational and technical security measures.
• Peppard Revels Film Club have implemented appropriate and reasonable technical and organisational security measures designed to protect the security of any personal information we process.
• However, despite Peppard Revels Film Club safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so Peppard Revels Film Club cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.
• Although Peppard Revels Film Club aim to protect your personal information, transmission of personal information to and from our Services is at your own risk.
• You should only access the Services within a secure environment.

• Peppard Revels Film Club do not knowingly solicit, collect data from or market to children under 18 years of age.
• By using the Peppard Revels Film Club Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services.
• If Peppard Revels Film Club learn that personal information from users less than 18 years of age has been collected, Peppard Revels Film Club will take reasonable measures to promptly delete such data from Peppard Revels Film Club records.
• If you become aware of any data Peppard Revels Film Club may have collected from children under age 18, please contact the Peppard Revels Film Club team.

• In some regions, such as the European Union (EU), United Kingdom (UK), and Canada, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time.
• In some regions (like the EU, UK, and Canada), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us by using the contact details provided in the section “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” below.
• Peppard Revels Film Club will consider and act upon any request in accordance with applicable data protection laws.
• If you are located in the EU or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here
• If you are located in Switzerland, the contact details for the data protection authorities are available here
• Withdrawing your consent: If Peppard Revels Film Club are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” below or updating your preferences.
• However, please note that this will not affect the lawfulness of the processing before its withdrawal, nor when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
• If you have questions or comments about your privacy rights, you may email Peppard Revels Film Club.

• Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected.
• Currently, no uniform technology standard for recognising and implementing DNT signals has been finalised.
• As such, Peppard Revels Film Club do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online.
• If a standard for online tracking is adopted that Peppard Revels Film Club must follow in the future, Peppard Revels Film Club will inform you about that practice in a revised version of this privacy notice.

• Peppard Revels Film Club will update this notice as necessary to stay compliant with relevant laws.
• Peppard Revels Film Club may update this privacy notice from time to time.
• The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible.
• If Peppard Revels Film Club make material changes to this privacy notice, Peppard Revels Film Club may notify you either by prominently posting a notice of such changes or by directly sending you a notification.
• Peppard Revels Film Club encourage you to review this privacy notice frequently to be informed of how we are protecting your information.

• If you have any questions or comments about this notice, you may contact Peppard Revels Film Club via Geoff Pitcher at geoffpitcher@mac.com

• Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances.
• To request to review, update, or delete your personal information, please contact Peppard Revels Film Club via Geoff Pitcher at geoffpitcher@mac.com

• If you have any questions about how Peppard Revels Film Club use your personal data that are not answered here, or if you want to exercise any of your rights described above, please contact Peppard Revels Film Club via Geoff Pitcher at geoffpitcher@mac.com

• If you feel that your data has not been handled correctly, or you are unhappy with our response you have the right to lodge a complaint with the Information Commissioner's Office